Job Description
Are you a highly organized and proactive professional looking for a dynamic role in a collaborative work environment? We’re seeking a skilled Director’s Assistant to support the Director, Assessment and Tax! This role is critical in managing key department operations and working with Executive Team, Department Directors, Elected Officials and related support staff, while overseeing essential administrative functions, procurement, contracts, and financial processes. As the go-to person for department administration, you’ll play a crucial role in ensuring smooth operations and helping the team achieve its goals. If you thrive on multitasking, problem-solving, and making a real impact, we want to hear from you!
Responsibilities:
- Provide administrative assistance to the Director, schedule and prepare meeting materials and logistics, track action items, research and coordinate information for reports and presentations
- Prepare department Executive Team and Council reports and issue briefs
- Utilize eScribe to enter Council, Executive Team and Senior Leadership Team reports as required
- Review Council and Priorities Committee meeting agendas, minutes, action sheets, and ensure items related to Assessment and Tax (ATX) are handled promptly
- Liaise with County departments, senior administrative staff and administrative staff
- Coordinate onboarding, transfer and offboarding ATX employees including, access fobs and tags, as well as the purchase of new cell phones, tablets, computers and related items, to arrange security access for ATX staff, and to coordinate changes to office configurations as required
- Administer department budget (procurement and contracts, payables, receivables, corporate credit card, etc.), set up department purchase orders, and receive all department invoices
- Maintain and update department webpages on internal and external websites
- Act as department forms representative and SharePoint administrator, providing subject matter expertise in determining appropriate site setup, meta data tagging, permissions, and ensuring appropriate retention and disposition is applied
- Lead administrative projects for the department, develop action plans and coordinate actions across the department, including the Clean Energy Improvement Program
- Ensure department OH&S requirements are met
- Support annual property assessment cycle – Assessment Notices, Tax Notices, advertising requirements, etc.
- Provide assistance to both Assessment Technicians and Taxation Assistants, as required
Qualifications and Skills:
- Office Administration Diploma or Certificate with 5 years of related experience in a senior administrative capacity
- Knowledge of accounting, human resources and corporate policies is required
- Knowledge of the assessment and tax process/legislation, land titles registration, legal descriptions and the County addressing system is considered an asset
- Thorough knowledge of Microsoft Outlook, Excel, Word, PowerPoint and SharePoint
- Experience with eScribe and Oracle is an asset
- Ability to recognize and deal with matters of a confidential nature in a discrete and professional manner
- Excellent communication skills, both verbal and written, and strong customer service when dealing with client groups (co-workers, the public, elected officials and senior management)
- Must be extremely organized, work with minimal supervision and have good time management skills to meet specified timelines
Who We Are:
Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.
Why Join Strathcona County: (depending on position)
- Competitive salary and comprehensive benefits package, which includes:
- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance and critical illness programs
- Retirement and pension programs
- Paid and unpaid leave programs
- Earned day off program
- Employee and family assistance program
- Commitment to employee development, through internal and external training and development opportunities
- Well-being programs and a safety culture focused on physical and psychological health in the workplace
Equivalencies of education and experience may be considered. This role may be eligible to participate in our hybrid work program.
This competition may be used to fill future vacancies for similar positions within the next 6 months.
Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
