You will need to provide our Booking Representative with the following:

• Date and location of your function
• Whose name the rental agreement will appear in (one person only). To complete the contract you will need to provide:
  • Full name
  • mailing address including postal code
  • home phone number
  • daytime phone number
  • email
• The rental period. In addition to your event day, you may also rent the hall the day before and the day after.
• The level of service you require such as table/chair set-up, kitchen rental and beverage service.

Our Booking Representative will build a rental agreement based on your choice of services. This rental agreement can be emailed to you or you can visit the Ardrossan Recreation Complex or Recreation, Parks and Culture office.

Please contact 780-400-2076 or email rural.facilites@strathcona.ca for more information.

Your rental agreement is considered ‘firm’ if you have:

• signed the rental agreement 
• paid the initial payment/damage deposit

If you need to make changes to your services, this can be done prior to final payment of the rental agreement (2 weeks prior to the event date).
Changes to rented time should be done at least a month in advance to allow Strathcona County to schedule staff according to your rental request.

A rental agreement booked with Strathcona County is an agreement between the customer who signs the contract and the County. Due to the Freedom of Information and Privacy Act, only you can make changes or request information relating to your contract.
If you wish to have a wedding planner or a family member act on your behalf to discuss services or make changes or alterations to your rental, you can request to have their names added to the rental agreement in the “Additional Notes”.

The initial payment/damage deposit are due at the time of signing the rental agreement. The balance of the rental is due two weeks prior to your event date.

A damage deposit is required at the time of signing and is generally $500.00 but will be adjusted according to a risk assessment of the event by the Facility Supervisor. The damage deposit is cashed and held by Strathcona County and returned following the event completion if the facility is returned in undamaged condition. 

Following your rental, facility staff will authorize your damage deposit return based on the condition of the facility.

If you paid by credit card, Strathcona County will refund it directly back to your credit card.

If you paid by debit, please visit the Ardrossan Recreation Complex at 80-1 Avenue, Ardrossan and have your damage deposit credited back to your debit card.

If you paid by cheque, Strathcona County will issue a cheque through our Finance department. This process will take approximately two to three weeks.

Your damage deposit acts as an initial payment. In the event of cancellation, the deposit is fully refundable 9 months or more prior to the event. Cancellation between 9 and 6 months, you will be refunded 50% of the deposit and there is no refund of the deposit with less than 6 months cancellation.  

Ardrossan: The hall is 106' x 60' or 6,360 square feet. The ceiling height is 14 feet.

The hall will seat:

• 400 people with theatre style seating.
• 320 people at round tables
• 400 people at rectangular tables

Moyer: The hall is 62' x 85' or 5,300 square feet. The ceiling height is 21 feet.

The hall will seat:

• 400 people with theatre style seating.
• 280 people at round tables
• 400 people at rectangular tables.

Please note that using the maximum amount of tables will limit the size of the dance floor. 

Ardrossan has a moveable stage pieces comprised of 12 pieces of 4' x 8' at adjustable heights of either 1 or 2 feet high. There is also a set of steps for each height:

Moyer has a built in stage which is located on the north side of the hall:

The day rate includes the use of the hall from 8 a.m. on the day of your rental through to 2 a.m. the following morning and includes:

• tables and chairs
• bar area with ice machine, glass front cooler and bar sink

Strathcona County staff will be in attendance for the duration of your rental to assist you with any facility related issues including electrical, plumbing or building maintenance.

The rate provides the facility and it’s amenities including:

• hardwood floors
• air conditioning
• sound system with cordless microphone
• podium

Set up of tables and chairs can be completed to your specifications by Strathcona County staff at an hourly charge per hundred guests.

The Province of Alberta has restricted smoking and vaping inside all facilities.

Designated smoking areas are marked outside the facility. Please ensure guests are using ash trays provided.

Please note, your liquor licence does not cover outside of the building, so please ensure guests do not take alcoholic drinks outside of the hall.
 

Following your rental, either at the end of night or the following morning, if rented, please ensure that you have taken your decorations and supplies, the bar and kitchen have been returned to the condition in which they were provided, and that all garbages have been taken out to the garbage bin.

Garbage bags will be supplied for you. Strathcona County staff will clean and stack tables and chairs, sweep and mop the floors, and clean bathrooms.

Your rental agreement specifies the end of rental time period. At the end of your rented time, all clean-up must be completed with all guests and vendors vacated from the hall.

We schedule Strathcona County staff according to the times you rent the facility. 

Please end your event on time so that our staff are not working for longer than they were scheduled for and can get home safely.

If you require access to the hall prior to 8 a.m., you can rent extra decorating hours by adding it to your rental agreement prior to the event.

Strathcona County provides staff in the facility for the duration of your rental to assist you with any facility related issues. Our rates are set up per day as well as hourly for decorating the day before or gift opening/clean-up the following day.

You can book the day following at an hourly rate for your gift opening the day after your main rental.

The facility will be closed at 2 a.m. and will reopen according to the time you rent. Bathrooms will be touched up and paper products checked and replaced however, table, floor or garbage cleaning will not be done between these times.

If your rental agreement had the kitchen rented for your main function, you will also have the kitchen during this additional time. The kitchen must be left clean following any use.

You can have our staff set up the hall for you by booking the Hall set-up labour charge and  drawing your layout on our floor plan. Staff will then follow your design to set up the tables for all guests specified on your rental agreement plus a maximum of 10% extra. Some revisions may be required to account for emergency exits. 

A floor plan can be emailed, you can pick one up from the facility, or you can call our Booking Representative at 780-400-2076 or email rural.facilites@strathcona.ca.  

You can also download a copy here: 

Ardrossan hall floor plan 1

Ardrossan hall floor plan 2

Moyer hall floor plan 1

Moyer hall floor plan 2

No. The hall and attached kitchen is designated as food preparation and serving areas and Capital Health, Environmental Public Health Services restricts all pets from these areas following safe food handling procedures.

No. We use our own wax for the hardwood floor. If you do use your own wax of any kind, your damage deposit will be kept to refinish our hardwood floors. 

Ardrossan has two different locations for a 220 volt outlet. Only one can be used at a time.

Moyer has one outlet located on the stage.

Both halls have cloth chairs with padded backs and seats and metal frames. Both halls have hardwood floors and air conditioning.

Ardrossan: The walls are white with a wood and cork railing six feet up. The doors and door frames are grey.

Moyer: The lower six feet of the walls are dark oak and the upper portion is light brown.

Ardrossan: Ceiling height is 14 feet. Lightweight decorations may be hung from the suspended t-bar ceiling so long as they do not damage the ceiling tiles or t-bar.

Moyer: Ceiling height is 21 feet. Decorations may be tacked onto the beams in the hall. No decorations may be hung from the stage lighting.

A ladder or scaffolding must be brought into the facility at the renter's expense should you wish to decorate the ceiling at either facility.

To make decorating easier, we have installed a cork board around the perimeter of the hall that provides you with a place to hang decorations. In order to protect the painted surfaces of the hall, we ask you to not tape any decorations or signs to the walls or doors.

Clips can be rented through any special event rental company to attach decorations to our tables. Please be kind to the renters following you by not damaging our tables.

Open flames candles are permitted, however, they must be contained within a vase or hurricane type lamp in order to protect your guests from accidents.

Due to the possibility of mice hiding within them, bales are not allowed in our facility.

We ask that you do not use sparkles or glitter as this can damage our hardwood floor. 

Each facility has 40 round plastic top tables that are 5 feet in diameter (seat 8) and 50 rectangular plastic top tables that are 8 feet long x 32 inches wide. They are sand/beige in colour except the round tables at Ardrossan which are grey.

No. These items can be rented from special event rental companies. 

If such items are being delivered, please inform our staff as our facilities do not have regular daytime staff on weekends.

•    dishes and flatware (enough for 400 place settings)
•    walk-in cooler
•    coffee urns
•    cooking utensils
•    warming oven
•    commercial dishwasher
•    gas stoves (4 ovens, 8 burners, 2 griddles)
•    commercial meat slicer and mixer
•    tea towels and aprons

The kitchen is not stocked with glassware nor linens. 
Please note that our dinnerware is white commercial grade and our flatware is plain silver.
 

If you do not include the kitchen in your rental agreement, it will be locked during your rental.

The kitchen must be returned to the condition it was found prior to your rental. All dishes and cooking equipment must be washed and put away, stove tops and ovens need to be cleaned and all counters and cupboards must be wiped down. 

Yes, you may bring your own caterer. We also can provide you with a list of past caterers who have used our facilities. Strathcona County does not make recommendations regarding your choice of caterers.

If you have booked time the day before on your rental agreement, your caterer can access the kitchen during this time as long as you have it rented on your event day. A minimum of three hours must be booked.

The kitchen is part of your rental agreement so your damage deposit will be used to cover all expenses. If the expenses cannot be covered by the damage deposit, Strathcona County will invoice you the remaining costs.

Ardrossan

Moyer

Beverage service is an optional add-on booked per person/per day used which includes:

• mix for your drinks including Coke, Diet Coke, Sprite, Ginger Ale, and soda water on fountain machine
• Clamato juice, Tabasco sauce, Worcestershire sauce
• tonic water (in cans) and orange drink crystals
• 7 oz plastic flexi-glasses
• juice pitchers
• ice machine and bar cooler
• bar tools – corkscrew, tongs, can opener, cutting board, paring knives, jiggers, and pourers

We do not supply glassware, solo cups, lemons, limes, and celery, or other juices/fountain pop choices not listed above.
 

The bar space is included in your hall rental, even if you choose not to include the beverage service. The bar without beverage service includes ice and bar cooler, and bar tools - corkscrew, tongs, can opener, cutting board, paring knives, jiggers, and pourers.

Beverage service supplies such as flexi-cups, Clamato, orange juice and spices that do not get used during your event should be left in the bar. 

Cubed ice is included in the basic hall rental and is available for all rentals in the hall. The ice machine is located behind the bar and has the capability to replace the capacity of the storage bin in two hours thereby making ice continually during a rental.

Renters must provide their own bartenders, ticket sellers and table cleanup. 

A good starting point for finding bartenders could be family members and friends. Some renters have reached out to family-related not-for-profit organizations and offered donations in exchange for volunteers to operate their bar. Be aware of potential liability issues related to this option.

Please contact the liquor outlet where you will purchase your liquor permit or the Alberta Gaming and Liquor Commission at www.aglc.ca/liquor for rules and regulations.

Yes, it is a Provincial regulation. Liquor Permits are available from most liquor outlets.

You may be required to provide your rental agreement when purchasing a permit which will outline the renter’s responsibility as the permit holder. See the Alberta Gaming and Liquor Commission at www.aglc.ca/liquor for more information.

Host liquor liability provides protection against liability or lawsuits for individuals or organizations hosting single- or multi-day events where liquor is served. These policies offer coverage ranging from $1 million to $5 million for the license-board permit holder as well as the host of the private liquor-related function. Strathcona County requires renters to get insurance with a minimum $2 million coverage. 

The need for host liquor liability policies arose from evolving legal attitudes regarding the responsibilities of those serving alcohol to the public. Liquor liability is not limited to bars—claims and lawsuits have been filed against service clubs, liquor stores, universities, and private social hosts, including anniversaries, company parties, family reunions, and wedding receptions.

Many local insurance providers offer this coverage. Rates typically range from $150 to $250 for events with up to 150 guests. When purchasing coverage, you must add Strathcona County, as the facility owner, to the "Additional Named Insured" section of the host liquor liability policy.

Strathcona County does not provide liquor liability coverage. Alcohol is only permitted with an appropriate liquor permit and proof of host liquor liability insurance. A copy of this coverage must be emailed to the facility before your rental, as required by the terms and conditions agreement signed when booking the venue.

If you have a private resale liquor license and will be charging for alcohol, only alcohol purchased by the license holder will be permitted on site.

If you have a private non-sale liquor license, you may provide all liquor and/or allow guests to bring their own, provided all receipts are brought for proof of purchase.

Strathcona County implemented this policy on September 1, 2008 for all rentals as of this date forward.

Ardrossan Recreation Complex Hall bar

Moyer Recreation Centre Hall bar

Overnight campers are permitted to stay in our facility parking lots during your function with the purchase of a permit.
Permits are available from the facility staff and include a maximum three night stay. This includes the night prior to the rental, the night of the rental and the night following the rental.
Contact your Booking Representative for cost as fee is subject to annual price changes. 

Paid overnight campers receive a yellow permit tag signed by facility staff to place in the window of their unit. This must be displayed at all times.

Strathcona County Bylaw 30-92 restricts overnight camping in facility parking lots without written approval. Bylaw Enforcement Officers are authorized to issue a violation tag (and corresponding penalty) if the bylaw is contravened.

Camping units can be placed on any area of the parking lot that you wish. We do ask that no vehicles (trailers, trucks, cars, vans etc) park on any grassed area around or adjacent to the facility.

In each of the facilities, we have an ice arena with dressing rooms and showers. These showers can be used at a minimal cost if they are not being used by arena renters AND if it has been arranged with facility staff prior to use.

Please contact facility staff prior to your rental to arrange this service.

Tenting is permitted at Moyer Recreation Complex in the grassed areas only with a valid camping permit.

No tenting is permitted at the Ardrossan Recreation Complex.

The Ardrossan Recreation Complex is located in Ardrossan, which does not have any local accommodations. However, Sherwood Park, 10 minutes west, has a variety of accommodations.

The Moyer Recreation Centre is located in the hamlet of Josephburg, which does not have local accommodations. However, Fort Saskatchewan, 10 minutes southwest, has several accommodations.

Please check local business directories.

The Ardrossan Recreation Complex, located in Ardrossan, does not have local taxi service. Please check the Sherwood Park directory for taxi services.

The Moyer Recreation Centre, located in the hamlet of Josephburg, does not have local taxi services. Please check the Fort Saskatchewan business directory for taxi services.

The ArrKann Spray Park and Playground is located behind the Ardrossan Recreation Complex.

The Moyer Recreation Centre is located adjacent to a community park with trails and ball diamonds. Evergreen trees border the south and east sides of this park area.